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Business travel expensed can be kept organized manually in folders, but many businesses are going to an electronic option. Because many are dependent on electronics and technology, things like direc tv deals and organization are entrusted to technology. There are devices and programs available allowing businesses to scan the paper receipt into the computer. Then the actual receipt can be thrown away to reduce a paper trail and possibility of papers getting lost.
Travelling for business is often essential for a business to succeed. Keeping track of everything documenting the travel is needed. One reason is excessive expenditures can be tracked and then no longer accepted if considered a costly issue. This will save money for the business. Travel receipts will also be needed for tax purposes. The employee should know what elements are needed to keep business travel expenses organized. It is simple – everything. Anytime they spend money they need a receipt and they need to turn this in to the company. These elements include the mode of transportation from train or bus to airplane or car; meals, lodging and business supplies.
Everything needs to be accurate and there needs to be documentation. Consider keeping things organized with a journal or personal organizer while on the trip from state-to-state or during overseas trips as well as any location near and far between. Keep detailed information about the travel. This includes the trip date, itinerary, trip reason and any fees, such as taxi fares.
Other than paper receipts there are also e-mail receipts, cancelled checks, credit card statements and even park validation. Know the rules including understanding your personal time during the travel is not an expense covered by the business. Still keep the information as you may need it for verification.